Up to 65% of event professionals cited that scheduling and resource management are the biggest operational challenges in 2025 to make the event a success. With the technical advances, relying on outdated methods is nothing but inviting disaster.

That’s why event management apps have become the must-have tools that can ease the way organizers plan, execute, and engage attendees.

It streamlines complex logistics, boosts networking, and provides powerful analytics, all even under the fingertips. But the challenge is to find a suitable event management app for your specific event.

To make this convenient for you, we have curated an effective list of the 10 best event apps of 2025 that can save you time, reduce stress, and elevate your event success.

A Quick Overview of the Top Event Management Apps in 2025

10 Best Event Management Apps for 2025

1. Cvent

Cvent Event Management is an all-in-one event management platform that is optimized to streamline the planning, execution, and analysis of various events. You get the robust combination of event registration, venue sourcing, and attendee engagement in a single tool and make complete planning easier.

One of the standout facts will surprise you that it’s seamless integration of both virtual and in-person event capabilities. In this way, planners can organize and manage different event needs.

However, what truly sets the app apart is its advanced analytics and reporting tool that results in automated workflows. You can save time and speed up the decision-making, ultimately enjoying the expected outcome.

Cvent’s Key Features

• Event Registration: You can create custom-branded registration sites to get event sign-ups with a streamlined process.
• Venue Sourcing: Get easier access to nearly 340,000 global venues and send RFPs. Also, compare bids on the site and find the best suitable location for your event.
• Onsite Check-In and Badging: Planners have the flexibility to automate event check-ins and print badges on demand. They can collect valuable session data without the need for many staff.
• Budget Management: You can easily track event expenses, monitor spending, and generate detailed budget reports for your event.
• Attendee Engagement Tools: The app features tools to run live polls, Q&A sessions, and surveys and collect valid feedback for improvements.
• Integrated Payments: The attendees can process payments securely with automated payouts and handle the associated tax effortlessly.
• Third-Party Integrations: Offer integration with the needed platforms such as Salesforce, HubSpot, Marketo, and other business tools for efficient management.

2. Eventbrite

Are you not technically inclined and desire to have a user-friendly platform to simplify event creation and ticket sales? Stand right here when Eventbrite has something amazing to show you.

The app sets up everything for you quickly, no matter if you are planning small gatherings or large conferences.

It not only offers ease of use but also adds advanced features, starting from built-in marketing tools to event management from the scratch stage. The marketing tools help you reach your audience effectively, and the real-time sales tracking and reporting provide clear insights into event performance.

The part where it is nailed is its vast marketplace, where you can connect with millions of potential attendees. Plus, the integration with the unlimited platform is the bonus point waiting for you.

Eventbrite’s Key Features

• Easy Event Creation: You can quickly design event pages with customizable templates. No coding or design experience needed.
• Ticketing and Registration: The management of ticket types, pricing, and sales is now far easier with this intuitive interface. Handle free and paid tickets seamlessly.
• Advanced Marketing Tools: You can use the email campaigns and social media sharing options on the site to engage a targeted and larger audience.
• Real-Time Analytics: Get access to detailed dashboards to monitor ticket sales, revenue, and attendee demographics.
• Payment Processing: Get transparent fees to securely handle payments and payouts.
• Integrations: Helps connect with advanced tools, such as Zoom, Mailchimp, and Salesforce, and enhance your event management workflows.

3. vFairs

vFairs offers a comprehensive platform if you want to host in-person, virtual, and hybrid events. You can create the branded event apps by utilizing its simple drag-and-drop feature. It helps streamline attendee experiences and save time.

Even the platform’s immersive virtual environments make networking and engagement more dynamic. With the vFairs app, managing everything from registration to analytics is now a piece of cake.

Also, if you are at conferences, trade shows, or job fairs, the vFairs event management app knows your needs. Expect to have comprehensive support throughout the entire event lifecycle.

vFair’s Key Features

• Virtual Event Platform: You can host engaging 3D virtual events with exhibit halls, webinars, and gamification.
• Registration & Ticketing: Offers tools to build and optimize landing pages for attendee sign-ups and collect payment.
• Badge Printing & Check-In: Use the instant badge printing, check-in kiosks, and facial recognition. All these help you to speed up the onsite entry.
• Exhibitor & Sponsor Portal: Your exhibitors and sponsors get a dedicated space and run the meeting easily.
• Event Planning Tools: Detailed and all-in-one dashboard to optimize workflows, budget management, and session scheduling.
• Reporting & Analytics: Get the detailed reports on attendance, engagement, and event ROI. It helps measure your success rate.

4. Zoho Backstage

Zoho Backstage is more likely an all-in-one event solution to organize, promote, and run events with your brand front and center. If you are thinking of building white-labeled mobile apps, customize their features and feel to appear as your own event app. Amazing right?

The platform even makes the check-in efficient with self-service options and zone-specific access. Plus, with the real-time announcements, you can keep everyone informed, even during last-minute changes.

Event exhibitors will get benefits from a lead capture app. It categorizes prospects and integrates with your CRM. Not only that! There is much for event attendees as well. With AI-powered matchmaking and personalized agendas, the attendees will engage more.

Zoho Backstage’s Key Features

• Self Check-In & Zone Access: Reduce long lines with self-check-in kiosks. You can even give extra attention to the exclusive areas.
• AI-Powered Networking: Offer AI recommendations where you can match attendees with relevant contacts. Options for meetings and messaging.
• Gamification: You can improve the engagement among attendees with the featured interactive rewards.
• Real-Time Announcements: Features to send instant updates and alerts to attendees and staff during the event.
• Advanced Analytics: Offers detailed reports to track registrations, attendance, engagement, and revenue, all in a single platform.

5. Whova

Whova is the leading mobile event app that just transforms the way of attendee engagement, networking, and event logistics. It is a comprehensive event solution for event organizers and offers features for everything from event registration and ticketing to post-event follow-up.

What truly sets it apart is unmatched AI-powered matchmaking, through which event planners can connect participants with relevant contacts and ensure broader networking. Some other interactive tools include live polling, gamification, and community boards improve the attendee management far more effortlessly

Whova’s Key Features

• Interactive Digital Agenda: The app just replaces paper programs with a customizable, easy-to-navigate agenda. It is accessible anytime, online or offline.
• Live Polling and Surveys: Boost engagement with instant polls and collect the true feedback.
• Lead Capture Tools: Scan business cards and QR codes and collect and organize leads efficiently.
• Community Boards and Social Wall: Offers advanced marketing tools so you can make discussions, meetups, and community building easier.
• Appointment Scheduling: You can arrange one-on-one meetings between attendees and exhibitors and continue valuable connections.
• Offline Access: See the attendee activities without even an internet connection on mobile devices.

6. Swapcard

If you are looking for a flexible platform that enhances attendee engagement and exhibitor ROI? Swapcard is the next best event management app that should come in your mobile menu. The platform offers all the interactive features to help you build personalized event journeys, just customized to your participants’ interests.

The app adds AI recommendations, through which you can learn about the relevant contacts, content, and exhibitors. It makes your networking effort efficient. Plus, some added interactive tools like polls, gamification, and Q&A help you turn the passive attendees into active participants and boost ROI

Even exhibitors take advantage of customizable booths and advanced lead generation tools. It helps boost brand visibility and sales.

Swapcard’s Key Features

• Personalized Event Apps: You have the flexibility to customize your event app with the added colors, backgrounds, and white-label tools.
• Flexible Ticketing: You can manage ticket types, pricing, and sales like a professional and maximize attendance.
• Real-Time Notifications: Helps keep attendees informed with instant notifications about sessions and meetings.
• Interactive Maps & Wayfinding: Attendees can navigate your venue effortlessly with an interactive map. Ensure no one misses any sessions or exhibits.
• Revenue Generation: Increase the revenue scale with customizable ticketing options, premium exhibitor packages, and custom sponsorship opportunities.

7. Bizzabo

Bizzabo is leading the event management software with its powerful Event Experience Operating System that is highly optimized for B2B events. The exclusive features help event planners manage every detail with ease and precision.

The platform stands out with its superior Klik SmartBadge™, a wearable tech feature that just transforms networking and lead capture. All in one, you can ensure effective marketing, advanced CRM integration, and analytics in one platform.

Event programmers can take advantage of a highly customizable solution that increases efficiency and connects participants. For sponsors and exhibitors, there are advanced tools to track ROI and boost visibility.

Bizzabo’s Key Features

• Multi-Day Agenda Management:: You can organize complex schedules with multiple tracks and session options.
• Speaker and Sponsor Portals: Included dedicated space to manage content, communications, and branding efficiently.
• Powerful Integrations: Helps you connect with CRM, marketing, and analytics tools and get efficient data.
• Enterprise-Grade Security: Offers robust features to protect data with strong security protocols suitable for global events.
• Onsite Event Management: You can manage onsite check-in, session management, and attendee tracking. Plus, the integrated SmartBadge™ is there for easy control.

8. Splash Host

Ever felt overwhelmed with the large volume of event check-ins and registrations on-site? Think of it now; you can simplify the entire process and focus more on your guests. With the specialized Splash Host mobile event app, it is now a reality.

Along with streamlining event entry processes, the real-time syncing and offline mode keep your event running smoothly, even with a weak Wi-Fi connection. The app surfaces guest data instantly, so you always know who’s checked in, who RSVP’d, and who’s a VIP.

The app’s interactive features always set your brand front and center, which offers a seamless experience from invite to follow-up. So download the app from the Google Play Store or App Store and maximize guest engagement and streamline event operations to the next level.

Splash Host Key Features

• Quick Search and Smart Filtering: Advanced filters to instantly find guests, filter by RSVP status, and view VIPs or walk-ins with ease.
• QR Code Scanning: Speed up entry by scanning tickets or badges directly from your device.
• Self-Registration Kiosk Mode: Helps you set up devices for guests to self-register, reducing wait times and staff workload.
• Event Card Sharing: You can share the event details with a single tap and make information accessible for everyone.

9. Brella

If you want to enhance the networking and engagement at conferences and corporate events, Brella is the must-have event solution that should come on your bucket list. It is a sleek, user-focused event app that manages meetings and networking.

You can customize the entire attendee experience, from onboarding to engagement, and make it unmatched with your brand identity. The platform’s AI matchmaking offers high meeting acceptance rates and targeted lead generation that helps ensure measurable ROI.

The app even perfectly fits within your event tech stack with the advanced integration and a powerful API. The consultative service ensures your event runs efficiently and meets strategic goals.

Brella’s Key Features

• Lead Scanning: Helps manage contacts and track event activity and boost ROI.
• Flexible Onboarding Modes: You can customize onboarding flows and make them preferable for different attendee profiles.
• Sponsorship & Monetization: Maximize the sponsor numbers with branded booths, matchmaking, and meet-at-booth features.
• Dedicated Customer Success: The customer support is available 24/7 for you with expert event guidance to make it a success.
• Communication Tools: You can send live or scheduled emails, announcements, and stories, and engage your audience.

10. Aventri

If you are looking for a comprehensive and customizable event management app for your enterprise-grade virtual, hybrid, and in-person events, Aventri brings an all-in-one solution.

You get an intuitive interface with configurable templates, which makes it easier to design branded experiences, regardless of whether you are technically inclined.

The app puts schedules, locations, and event updates at your fingertips and helps to streamline attendee navigation. The app stands out in the crowd with its end-to-end security and privacy. Plus, the smart matchmaking and native networking tools help event organizers connect with attendees based on shared interests.

Aventri’s Key Features

• Native Video and Chat: You can host video sessions and networking rooms directly in-platform. It reduces the chances of lag and integration issues.
• Lead Generation and Management: Capture leads onsite or virtually, and funnel data into Salesforce, Marketo, HubSpot, or your CRM of choice.
• Sponsorship Visibility: Offer branded opportunities and digital booths for sponsors to maximize event ROI.
• Global Data Centers: You can store event data in specific regions and comply with GDPR and other privacy regulations.
• 24/7 Professional Support: Access round-the-clock help for setup, design, and live event troubleshooting.

7 Must-Have Event Management App Features to Consider

Modern event management apps are transforming the way we plan, execute, and measure events. All the included standout features offer seamless operations with engaging attendee experiences.

Yet here are quick checklists of high-priority features in the app that you must look for:

1. Centralized Management Hub

The app should have a feature-rich, user-friendly dashboard where organizers oversee every aspect of their event from one place.

This way, you don’t need multiple tools, and you can easily streamline the essential tasks, things like scheduling, budgeting, and communications, and ensure maximum efficiency.

• Benefit: Saves time, reduces errors, and provides a clear overview of event progress.

2. Customizable Event Registration and Ticketing

Modern apps now help you build branded registration forms where you can easily manage multiple ticket types and automate confirmations. This should include flexible options for payments, discount codes, and group bookings. All these help to ensure a smooth attendee onboarding experience.

• Benefit: Increases sign-ups, reduces manual work, and enhances attendee satisfaction.

3. Event Check-in & Tracking

Consider the event management app with mobile check-in, badge printing, and real-time attendance tracking. It not only helps you to speed up the entry and provide instant insights into attendee flow, but also the organizer can monitor session popularity and manage access to VIP or restricted areas.

• Benefit: Minimizes wait times, boosts security, and improves the overall attendee experience.

4. Reporting and Analytics Tool

Check for integrated analytics tools that offer actionable insights on registrations, engagement, and ROI. It includes options to track attendee behavior, measure session popularity, monitor conversion rates, and export detailed reports. Thus, you can measure performance and optimize future events.

• Benefit: Helps to make data-driven decisions and demonstrates event impact to stakeholders.

5. Smart Integrations

80% of event professionals report that integrated management and engagement features are essential to achieve better upstream success. So consider apps that seamlessly connect with CRMs, marketing platforms, and virtual event tools. You can better manage all the data and optimize your workflow.

• • Benefit: Reduces manual data entry, improves accuracy, and enhances marketing reach.

6. Security and Compliance

Top apps offer enterprise-grade security, GDPR compliance, and data privacy controls. It should include advanced features like encrypted data storage, access controls, and audit trails. All these are crucial for the industries that handle sensitive event information.

• Benefit: Protects attendee data, builds trust, and meets legal requirements.

7. Attendee Communication and Engagement Features

Look for features such as push notifications, live polls, Q&A, chat, and gamification. It helps you to keep attendees informed and involved. The best is if you get personalized agendas and networking tools to ensure a deeper connection and get detailed feedback.

• Benefit: Boosts engagement, increases satisfaction, and creates memorable event experiences.

In Closing

To sum up, the right event management app is no longer optional but essential for success in 2025’s complex event management system. These platforms streamline operations, enhance attendee engagement, and provide invaluable data insights, helping organizers to deliver flawless experiences.

As event demands grow, utilizing technology that integrates seamlessly with your workflows will set you apart. Remember, beyond choosing an app, investing in strategic planning and continuous learning ensures your events remain impactful and memorable.

Explore the options, test features that align with your goals, and stay adaptable, as your next event’s success depends on it. So, are you ready to elevate your event management game? All the essential event techs and strategies are at your fingertips.

Frequently Asked Questions

What features should I prioritize when choosing an event management app?
Look for centralized management, customizable registration, real-time check-in, smart integrations, security, and attendee engagement tools. These ensure smooth operations and better experiences.

Are event management apps suitable for both virtual and in-person events?
Yes, most modern platforms support hybrid, virtual, and in-person events, offering flexible tools tailored to each format.

How can event apps improve attendee engagement?
Through features like AI matchmaking, live polls, chat, gamification, and personalized agendas, apps keep attendees active and connected throughout the event.

Can I integrate event apps with my existing CRM or marketing tools?
Most leading apps offer native integrations or APIs. You can ensure seamless data flow and optimize the marketing challenges.

What is the typical cost range for these event management platforms?
Pricing varies widely, from free tiers for small events to custom enterprise quotes. However, it would range from a few thousand to tens of thousands of dollars per event.

How do event apps help measure event ROI?
They provide detailed analytics on registrations, engagement, lead generation, and sponsor activity. You can track success and optimize future events.