Modern events, whether it is corporate planning or large wedding planning, have a lot of things going on behind the scenes. Starting from attendee registration and ticketing to communication with attendees and effective marketing—all not like a well-oiled machine that runs smoothly on its own.

Without centralized software, these tasks become fragmented and result in unusual errors and significant time waste. Over 60% of event marketers have already incorporated such event technology into their strategies.

To make things easier for you as well, we’ve compiled this effective event planning software list. After reviewing about 100+ software options, we have selected them based on specific criteria such as ease of use, cost-effectiveness, scalability, and essential features. Head on and find the best software to meet your specific needs.

12 Best Event Planning Software for Success

Beyond any doubt, planning any big or important event can be tricky, and with all the right tools in one set, things will truly be a game changer. Go through our expert list of 12 best event planning software, including all the details you need to know to make the best decision for your event needs.

1. Planning Pod

This platform is top-rated event management software. It’s an all-in-one software offering venue management, event planning, and floor planning. With over 180,000 events successfully managed, the software helps you stay organized and save time.

It offers all the essential tools in one set, including tools for managing bookings, tracking schedules, creating floor plans, and handling client communications. Above all, it’s a top choice for event professionals as it easily tracks hundreds of details, automates processes, and ensures collaboration in real time.

Plus, with mobile access and effective integration with Google and Quickbooks, it’s perfect for managing events of any size.

Key Features:

• Clean layout, easy to navigate, and easy to enter and track critical data.
• It simplifies planning operations and saves time.
• The support team is responsive and quickly fixes any issue.
• Easy to build timelines and budgets.
• You can customize your own planning templates for your particular events.
• You can plan and track event to-dos for staff, vendors, venues, payments, task status, setup, and more.

Pricing: The Planning Pod package starts from $59/monthly, which is good enough for small firms and teams. For a larger scale, it has the premium packages.
Best for: Event planners, venues, caterers, conference centers, banquet halls, wedding venues, hotels, restaurants, and non-profit organizations
Limitations: While Planning Pod offers templates, some users feel the customization options for branding and layouts are limited
User Ratings: 4.4/5

2. Eventbrite

Eventbrite is one of the leading event planning software that can easily tackle your audience and guests, no matter how big your event is! this role. It allows to create an own online ticketing system that makes the registration process hassle-free for the user. Also, you can check, track, and visualize analytics in a meaningful way.

Eventbrite offers a seamless checkout experience, and you can access it on your phone in real time. However, the software also includes strong marketing tools where you can reach a broader audience.

Key Features:

• Eventbrite offers easy event creation and customization.
• Hassle-free ticketing system where you can share and sell tickets on social platforms directly from your account.
• Includes email marketing tools for invitations and reminders.
• Secure payment collection through multiple gateways.
• Real-time event performance monitoring.

Pricing: There are basically two packages: the Essentials package for 2% + $0.79 per paid ticket and the Professional package for 3.7% + $1.79 per paid ticket. There is a premium package where you will get more customization options.
Best for: Event organizers managing music festivals, conferences, marathons, community rallies, fundraisers, gaming competitions, workshops, or trade shows.
Limitations: Poor customer service department.
User Ratings: 4.6/5

3. OnePlan

Oneplan is powerful cloud-based software that combines CAD features with up-to-date mapping technology. It is designed for creating detailed layouts for all types of events, like road events, festivals, local government, and venues. Using Oneplan, 60,000+ events have already been held successfully, and you can also use this planning system to save time and money.

Since it is web-based, there is no hassle of downloading and installation. So, you can seamlessly plan events with your team and OnePlan. It will help you to calculate crowd capacity, traffic flow, and social distancing measures.

Plus, with the innovative real-world integration, you can choose locations and plan the event with accuracy. Also, you can ensure real-time collaboration with colleagues, suppliers, and stakeholders and make a successful event.

Key Features:

• For larger event planning, OnePlan has reliable features.
• Uses satellite maps and CAD integrations for precise layouts.
• Multiple users can work together smoothly on the same event.
• Easy-to-use interface and real-time team collaboration.

Pricing: OnePlan offers one free event, which is great for getting started. Then, there are three paid packages, starting at $35 and going up to the premium package at $99, which includes maximum features.
Best for: Festivals, concerts, marathons, sports events, conferences, trade shows, community gatherings, parades, or corporate events.
Limitations: The pricing is costly for smaller event planners.
User Ratings: 4.8/5

4. vFairs

vFairs web platform offers to plan, manage, and host events in the most organized way. If you are managing a conference, trade show, job fair, or webinar, you will get all sorts of solutions and tools in this software.

It offers all the needed solutions for event registration, ticketing, and virtual event hosting, all about improving the attendees’ experience. With a wide range of features such as 3D virtual spaces, networking tools, gamification, and analytics, you can enhance attendee engagement and streamline event planning.

Best of all, the software perfectly fits various industries, from education and healthcare to IT and retail. You can set up registration forms, ticketing, payment, manage event budgets, manage abstracts, speakers, sponsor content, and so on.

Key Features:

• vFairs is good for virtual events, creating immersive virtual environments.
• Can be customized event website with a user-friendly interface.
• Offers seamless and secure payment process for collection.
• Can create and print customized badges for attendees and other participants.
• Track attendee logins and user activity in real time.

Pricing: You can take the vFair package per event or annually. It is a good option for smaller event planners.
Best For: Conferences, trade shows, job fairs, webinars, corporate events, academic events, fundraising galas, product launches, and so on.
Limitations: Some reports that the mobile app doesn’t support all features smoothly.
User Rating: 4.8/5

5. eShow

eShow is a dedicated web-based software for event management teams. Event planners can accomplish a wide range of tasks with it, like attendee registration, abstract collection, and event websites.

The most effective integration with AMS and CRM makes it easier for smart data collection. Plus, with the platform’s trade show and exhibit management tools, event organizers can efficiently manage exhibitors, sponsorships, and booth assignments. Since 1996, this platform has served both in-person and digital event needs.

Key Features:

• Includes booth assignments and floor plan layouts.
• Tools for scheduling sessions, managing speakers, and coordinating conference logistics.
• Ticketing and payment handling.

Pricing: eShow offers a range of pricing plans to meet different needs. For details, contact their official website.
Best for: Trade shows, conferences, corporate events, networking events, association events, and hybrid events.
Limitations: The interface is not clean compared to other similar software.
User Rating: 4.4/5

6. Whova

Whova is a well-renowned and award-winning event management system, specially designed for in-person, hybrid, and virtual events. You will get all the essential tools for registration, agenda setup, name badge generation, and event check-in likely in one table. Attendees have the opportunity to enjoy a modern event experience with personalized schedules, live polls, messaging, and networking features.

The software is already ranked as the top 50 best software globally. This is more likely a complete package of event management that handles every task from beginning to end.

Key Features:

• Whova is an easy-to-use platform and offers various time-saving tools.
• Includes an event app that facilitates networking and enhances attendee interaction.
• It supports both virtual and hybrid events.
• Responsive and helpful customer service assists users throughout the event planning process.

Pricing: The price of Whova varies based on event size and requirements.
Best for: Conferences, corporate events, trade shows, academic events, and government events.
Limitations: Not well fit for small event planners.
User Rating: 4.8/5

7. Zoom Events

Zoom is a worldwide popular software for meetings and seminars. Event planners can use this virtual system for event creation and management. It is suitable for small webinars to large-scale conferences with up to 100,000 attendees. You can enjoy flexible ticketing, branded expo floors, and sponsor showcases to maximize ROI.

Plus, your attendees can network through custom profiles, 1:1 chats, and interactive expo floors. Moreover, as an organizer, you can easily track success with engagement analytics, lead capture, and CRM integrations. Overall, the platform is the ideal solution for both hybrid to virtual events.

Key Features:

• Zoom supports various event formats.
• The intuitive design of the website simplifies setting and managing projects.
• It has a user-friendly layout that allows smooth communication.
• It integrates with various tools and other apps that make scheduling and promotions easy.
• Features meeting customization like breakout rooms, polls, and attendee engagement features

Pricing: Zoom has a free plan where you can make 40 minutes of group meetings with limited features. The pro plan starts at $14.99/month and has extensive features.
Best for: Conferences, corporate events, trade shows, and marketing webinars.
Limitations: Zoom doesn’t provide as much flexibility in customizing the event layout.
User Rating: 4.4/5

8. Eventtia

Eventtia is dedicated event management software and eligible to fit all your event needs. It helps you with planning, promotion, event day management, and more. Starting from professional planning to flawless event-day management, this platform has you covered. It offers advanced attendee registration, ticketing, and payment options along with customizable event websites and marketing tools.

Plus with the real-time data tracking and powerful integrations, you can effectively measure your event performance and adjust your strategies accordingly. Overall, Eventtia helps to organize events from start to finish. It ensures smooth operations and boosts the efficiency and effectiveness of the event planning.

Key Feature:

• Eventtia features various tools for event registration and ticketing with online payment and marketing.
• Include a mobile event app to maximize the attendee experience.
• Has tools to monitor registrations, payments, attendance, and real-time session activity.
• User-friendly layout and easy to navigate.

Pricing: Eventtia’s pricing is based on the number of registered participants. For example, the essential package costs $1500 for 250 participants.
Best for: Corporate events, trade shows, and marketing campaigns.
Limitations: The limits of the drag-and-drop registration page.
User Ratings: 4.4/5

9. Swoogo

Swoogo is one of the powerful event management softwares through which you can create, market, and manage events with ease. If you are hosting a small webinar or a massive global trade show, the software covers all the needed tools to make your event a success. With fully customizable registration forms, you can design attendee experiences without limits. Plus, you can make event marketing now more simple with its advanced automation, cloning, and scaling features.

One of the best parts of the software is that it can easily integrate smoothly with other software, CRMs, and marketing tools. And with a robust API and flexible partnerships, you can connect all your favorite tech and make your event stress-free.

Key Feature:

• It features conditional logic and fully customizable fields to customize the registration process for any event.
• Quick integration with other event software, CRMs, and marketing platforms through REST API and webhooks.
• Offers event websites with full branding control to give your event a unique style
• Excellent customer support for smoother event execution.

Pricing: The software offers premium plans in two tiers—Professional and Enterprise. With only $11,800/year available for one user, you can host your full event portfolio on Swoogo.
Best for: Conferences, trade shows, and hybrid events.
Limitation: Quite simple integrations.
User Rating: 4.8/5

10. Bizzabo

Bizzabo is an all-in-one event management software that is designed to make planning and executing events successful and hassle-free for the organizer. If you are hosting a conference, field event, webinar, or virtual event, you will get all the powerful tools in one set to boost engagement and maximize ROI.

The software offers customizable registration, an event site builder, and multi-day agenda management, which is enough to ensure a smooth attendee experience. Plus, with the real-time CRM integration, you can easily track event success and adjust your strategies.

Key Features:

• Customizable registration forms with dynamic options.
• Organize complex schedules and multi-track agendas.
• User-friendly interface available for beginners as well.
• Connect with CRMs, marketing tools, and more.
• Advanced event entry with check-in tools.

Pricing: Bizzabo offers the powerful event app for $17,999 annually, billed for a minimum of 3 users, including all premium features.
Best for: B2B Conferences
Limitation: Potential issues with complex event agendas and multiple streams.
User Rating: 4.4/5

11. Hopin

RingCentral Events, formerly known as Hopin, is listed as one of the powerful event management platforms that is especially designed to create engaging and memorable virtual experiences.

You can easily plan for a conference, webinar, or networking event with its customizable branding, interactive engagement features like chat and Q&A, and high-quality video streaming. Plus, with the virtual venues, reception areas, and breakout rooms, attendees from anywhere in the world can connect with the event.

Key Features:

• Offers live chat, Q&A, polls, and integrated apps to boost interaction.
• Includes studio-quality live streams, which will help to build professional experience.
• You can engage audiences from anywhere in the world
• Connects with other platforms and tools for smooth event management.

Pricing: Starts with a “Starter” plan at $99 per month. Or, you can enjoy its “Growth” plan that is available at $799 per month.
Best for: Virtual events, webinars, conferences, networking events, hybrid events, and online community gatherings.
Limitation: Restricted attendee capacity on lower-tier plans
User Rating: 4.5/5

12. Social Tables

Social Tables is another top-rated event management software that helps planners and venues collaborate smoothly to bring events to life. With advanced automated event diagrams and to-scale layouts, you can easily design spaces in minutes.

Plus, real-time collaboration, commenting, and file storage features make your event hassle-free. The best part is that it offers advanced 3D walkthroughs through which you can visualize events before they happen.

Key Features:

• Offers real-time collaboration with instant commenting, file sharing, and editing.
• Manage guest details and seating arrangements visually.
• You can easily track meal preferences for attendees.
• Offer fast event planning with quick bookings and coordination through automation.

Pricing: Along with free trials, you can enjoy the premium plans with its Pro tier that is only $199/month. Plus, it also offers an advanced Premium tier designed for custom event numbers of users.
Best for: Conferences, corporate meetings, weddings, banquets, trade shows, exhibitions, gala dinners, award ceremonies.
Limitation: Reduced functionality for event check-in
User Rating: 3.9/5

Wrapping Up

At Rent2way, we know how important event planning software is for you, especially when you want to simplify the complex event tasks and ensure your event runs smoothly. To make your search easier, we have provided the best solutions in the sector. Scroll through the post and select the best-suited software for your event needs.

While choosing the best software, you must focus on the ease of use, integrations with your existing tools, and strong customer support. With the right software and careful planning, you can easily enhance your event experience and make it a greater success.

Read more: 7 Best Event Planning Apps for Stress-Free Management