Looking for ways to make your event memorable? A good registration platform helps you stay ahead in the event game.
53% of registrations occur within the first 30 days of the event announcement. So you need to get going from the very first day with email campaigns, social media promotion, and fast event registration and check-in.
The good thing is that there are many platforms ready to make your event registration simplified and efficient. The part where most of the organizers get stuck is that there are too many platforms, and deciding on the best one seems intimidating.
This article presents you with the 12 best event registration platforms, their powerful features, and what to consider before choosing one.
Quick Comparison of Top Event Registration Platforms
| Platform | G2 Rating (out of 5) | Price Per Paid Ticket |
| Eventbrite | 4.4 | Free for free events. $1.79 per ticket+3.7% service fees |
| Eventify | 4.7 | Enterprise Pro: $799/1 user(s) / month |
| Cvent | 4.3 | Requires quote |
| Bizzabo | 4.3 | $499/user/month |
| vFair | 4.7 | Requires quote |
| Splash | 4.4 | Requires quote |
| Whova | 4.8 | Requires quote |
| RegFox | 4.8 | $0.99+1% per registration |
| RSVPify | 4.7 | Starter plan $24/month, plus plan $89/month, and professional $299/month |
| TicketBud | 4.3 | 2%+ $0.99 per ticket |
| JotForm | 4.7 | Bronze $34/month, silver $39/month, and gold $99/month |
| Hubspot | 4.4 | Professional tier starts at $800 per month |
12 Brilliant Event Registration Platforms You Must Know About in 2025
We compiled 12 of the best event registration platforms that will boost your event. Read through the article to find out which platform suits your event better.
1. Eventbrite
Eventbrite is the most popular event management platform. It offers services such as event registration, ticketing, conference, and reservations. Users can create a seamless registration process through Eventbrite. Custom event page creation, marketing, and promotion are available here.
Feature Highlights:
Eventbrite has some amazing features that stand out from all other event registration platforms-
Comprehensive event tracking
The overall attendee tracking, including the demographic data analysis, source of the attendees (email or social media posts), can be tracked in the Eventbrite software.
The mobile app also allows live check-in data, which helps to manage the registration process. The organizer can see how many tickets are booked and how many seats are left.
Integration facility
Eventbrite allows integrations with Mailchimp, SurveyMonkey, Google Analytics 360, and WordPress for seamless data retrieval. This easy integration helps organizers to get as much information as possible from the registrants.
Custom ticketing option
Organizers can create custom ticket tiers and prices with additional features and merchandise. For example, VIP, early bird, or group tickets can be customized on Eventbrite. You can also set the ticket availability, timings, and custom discount coupons.
Online registration
The online registration of Eventbrite is fast and efficient. The registration link can be shared as public or restricted with password protection for exclusive events only. The embedded checkout allows the attendees to register for the event without leaving the Eventbrite website or social media.
Dedicated organizer app
Eventbrite has a dedicated mobile app that has a separate analytics section, customization feature, and attendee tracking. This all-in-one app helps organizers manage the registration process and check real-time information from their mobile.
Email notification
Organizers can send 250 daily emails for free. Upgrading to Eventbrite Pro allows organizers to send 2000 emails per day for only $15. According to their website, Eventbrite’s open rates are 59% more than the standard industry.
Who It’s Great For
Eventbrite is ideal for independent event organizers. It is also well-suited for public events, whether free or paid, including webinars, conferences, seminars, corporate events, and cultural events such as concerts.
What to Consider
- The interface may seem cluttered and difficult to navigate for first-timers.
- Lack of filtering options results in a loss of valuable time for the organizers and attendees.
- The customer service of Eventbrite may not be that helpful.
2. Eventify
Eventify simplifies the event registration process. This is a decent platform that allows customized form building, with additional features such as on-site badge printing, ticketing system, interactive booth plan for events, and many more.
Highlighted Features
White label branding
Eventify allows white-label branding for users. They can remove the logo of Eventify, along with custom fonts and color options. This feature stands out as not many event registration platforms offer complete removal of their identity. But in Eventify, users can create custom URL domain links, too. This adds professionalism and trustworthiness to the event.
Travel and accommodation management
For hybrid or offline event registration, most of the attendees stress accommodation. So Eventify has this travel itinerary feature that allows you to manage hotels, flight booking, and car/bus or other transportation facilities. The organizer can offer the attendees a VIP experience for the event.
Onsite badge printing
Eventify has a simple badge designer segment where the organizer can drag and drop attendee data and choose badge templates. The badge can be printed single badge or multiple badges can be printed by utilizing the tab app of Eventify.
Seamless ticketing
The seamless ticketing feature allows full customization of the tickets, including price, tiers, and add-ons. The payment system is secure and encrypted. Besides, the ticketing system is mobile-supported, engaging more attendees.
Who It’s Best for
Eventify is suitable for all types of online events that require registration and ticketing. Besides these, hybrid events, trade shows, and expos are also good choices for Eventify.
What to Consider
- The mobile app may slow down with an increasing number of attendees.
- Some users have experienced emails delivered to spam folders, which caused invitation issues.
- There is no free trial or free version available, which causes many small-scale events to hesitate.
3. Cvent
Cvent is a cloud-based software made for large-scale, enterprise-grade events. It offers event management solutions for virtual, in-person, and hybrid events. This software focuses heavily on event registration, with customization features, simplified registrant management, and segmentation.
Highlighted Features
Customization
Cvent is easy to customize using their tools, drag-and-drop widgets. The landing page, registration link, and overall event page can be customized. There are also uniquely designed templates that can be used or modified.
Centralized data management
This is an all-in-one type of software where attendee data and event registration tracking can all be managed within one platform. There is a visual dashboard that tracks registrants’ data and monitors traffic and attendee feedback.
Flexible registration form
Every segment of the registration form can be personalized. Adding conditional logic questions, polls, and checkboxes is made easier by Cvent. Users can use the Cvent AI writing assistant for event descriptions and event page content.
Who It’s Best for
Cvent is ideal for large-scale and high-budget events. You will get comprehensive features for project management, administration, customer service, and support teams to streamline event execution.
What to Consider
- The interface may seem difficult to navigate for first-time users.
- Some users have faced lag in data import.
- Expensive for small-budget events.
4. Bizzabo
Bizzabo is another event management software that offers event registration, attendee management, event networking, and a mobile event app. This software allows full branding of the event, with tailored event features like multiple ticket tiers, group registration, add-ons, on-site check-in, and badge printing.
Highlighted Features
Contactless check-in process
Bizzabo offers a contactless smart badge system known as Kilk. This helps the organizer attain the contact information of the attendees and gather data. The wearable tech adds a surprising factor to the event. It is also sustainable.
Easy-to-use interface
Many have claimed that Bizzabo’s interface is easy to use. First-time users can easily navigate the software and create customized registration links with registration forms and landing pages.
Who It’s Best for
Bizzabo is best in in-depth functionality and tracking data. So, it is ideal for large conferences or corporate events seeking data analytics. All in all, it is a versatile event management platform that supports in-person, virtual, and hybrid events of various sizes, from small gatherings and webinars to large-scale conferences.
What to Consider
- Bizzabo offers less functionality than other event registration platforms.
- Unable to create custom reports, duplicate data is hard to find.
5. vFair
vFair is one of the popular event registration platforms. Along with an efficient registration process, this software provides full customization, data tracking, and attendee management. This platform is ideal for both in-person and virtual events. It offers virtual 3D venues and live and pre-recorded sessions with Q&A for virtual events.
Highlighted Features
Customized form, tickets
The organizer gets full customization support from vFair. The simple drag-and-drop widgets allow amateur users to create a professional-like event page in minutes. Additionally, conditional logic questions, necessary checkboxes, and polls in the registration form can be added.
Multiple tiers of tickets, with custom prices, designs, and benefits, are also a great feature of vFair.
Email schedule
Automatic emails are sent to every registrant confirming the registration. Also, event reminders and information regarding events are sent automatically through email in vFair. This email marketing campaign connects the audience to the event.
Custom mobile app
A dedicated mobile app allows for a personalized connection with attendees. Here, the attendees can join in polls, interacting with the post content. Session recordings and connection with the speaker are all possible through the vFair mobile app.
Analytics
The specific analytics tool targets the attendee demographic data and personal data and makes informed decisions based on this data for future events. The QR scan tracks who joins the session in real time.
Who It’s Best for
vFair is ideal for online, hybrid, and offline career events, product launches, job fairs, event registration, etc.
What to Consider
- There might be some chat functionality issues, like lagging or being unresponsive.
- Group video call is not possible. Only one-on-one is available in vFair.
6. Splash
Splash is event management software that focuses on high-quality, designed templates. The aesthetic value of their event page and website template is tempting to many customers. This software also simplifies the registration process.
Highlighted Features
Easy check-in
Splash offers easy QR code check-in. The splash host app lists all the registrants automatically. If there is low staff at the event venue, this app allows registrants to self-check in in a simple way. There is also an on-site badge printing facility. The badge can be fully customized.
AI attendance insight
The AI integration helps organizers predict the attendance range based on event types and previous event information. Then, the AI gives suggestions based on the attendance range, such as the best time to send emails. This AI insight tool helps avoid risk by anticipating low turnouts.
Professional template
The high-quality templates provided by Splash give the registration page a professional look. As a result, more attendees are attracted, increasing the trustworthiness of the event.
Who It’s Best for
Splash is ideal for virtual and hybrid events where aesthetics matter most, in addition to a simplified registration and check-in process.
What to Consider
- You need to pay extra for a white-label email domain.
- The landing page builder is difficult to use.
- The complicated UX design may confuse first-time users.
7. Whova
Another popular event management software is Whova. This software covers the basic areas of event registration and is largely used in company events. Along with basic features like multiple ticket tiers and customized event forms, Whova shares features like abandoned cart recovery and session-centric registration.
Highlighted Features
Multiple ticket tiers
Whova allows for multiple custom ticket types, such as early bird, VIP, and general admission. There is also an option for group registration. Organizers can add custom discount coupons for special ticket types.
Networking and connection
The Whova mobile app has live Q&A sessions, one-on-one customer support, live polls, and other networking facilities. This improves the connection with registrants.
Real-time dashboard
The real-time attendee data, session attendance, registration number, check-in information, and survey response are shown in this segment. This is an effective tool for every organizer to improve the event and cater to the preferences of attendees.
Who It’s Best for
Whova is ideal for large-scale events, like academic symposiums, alumni gatherings, large trade fairs, and expos.
What to Consider
- Issues regarding data import.
- Excessive notifications are sent to attendees, which are difficult to handle.
8. RegFox
RegFox is a registration management solution for all types of events. It is widely used for transparent pricing, an easy-to-use interface, and customer support. The custom registration form of RegFox offers a real-time page builder and conditional logic.
Highlighted Features
Value for money
RegFox charges $0.99+ 1% per paid registration, which is a leading feature. The amount of service this software offers, for example, calendar, refund, and badge management, is more than enough to complete a registration process successfully.
Fully customizable event form
Organizers can create a real event form with drag-and-drop widgets; no coding knowledge is required. Applying conditional logic to seamless workflow is also possible in RegFox.
Complete branding control
RegFox gives full freedom in the case of branding and promotion. You don’t need to put up a software logo in the registration form. Your own brand logo, theme, and overall complete branding control are given by this platform.
Built-in event CRM
This great feature makes other CRM integrations unnecessary. Organizers can upgrade the attendee flights or ticket upgrades and export the full registrant list in one click; custom reporting and analytics are all available in this region’s event CRM.
Installment payment
RegFox supports installment payments. Attendees need to pay an initial amount and then set the date of the due payment. RegFox automatically charges the due amount on that date.
Who It’s Best for
As the price is moderate, RegFox is ideal for small to medium-scale events, like community events, conferences, camps, workshops, smaller seminars, etc.
What to Consider
- Lack of customer service responsiveness in email.
- A non-profit organizer may find the analytics limited.
9. RSVPify
RSVPify is a popular event management platform with a ticketing system, on-site check-in, attendee list management, invitation and reminder emails, and other common features of a registration system offered here.
Highlighted Features
Guest list management
RSVPify lets the organizer handle guest lists with effective tools, such as grouping guests into parties. This tool allows the organizer to sub-group the guests, so one guest can submit the RSVP of other group members, reducing the work of the staff. There is also an invitee tag system, which means adding different tags for children, VIPs, or speakers and tracking them.
Secondary event management
If you want a separate event with a separate meal option for VIPs or staff members, RSVPify has given you a secondary event management feature. You can send exclusive invitations to attendees with separate tags.
On-site check-in and seating
RSVPify mobile check-in app makes for faster QR code check-in. This avoids long queues and the frustration of attendees. There is also seating placement within the app, which is convenient for attendees.
Who It’s Best for
RSVPify is a versatile event management platform, ideal for private events like weddings, parties, and non-profit events, such as gala nights, fundraising events, corporate events, and so on.
What to Consider
- Can be expensive for one-time events.
- Form builder is quite simple, with no option for advanced conditional logic and workflow.
10. TicketBud
TicketBud is a low-cost ticketing solution that provides basic registration form building, attendee management, creating custom tickets and pricing, all within a low price point. Along with the transparent pricing, this platform offers email marketing integrations, like MailChimp. The payment processing is also flexible, including mobile wallets.
Highlighted Features
Device compatible
The event page of TicketBud is compatible with all sorts of devices. This helps attendees to self-check in via QR code scanning without the help of staff.
Value for money
TicketBud offers pay-as-you-go rather than subscription charges. Many small-budget events look for this facility in event registration software. They charge 2% +$0.99 per event ticket price. With all the features, TicketBud is a good value-for-money software.
Customized ticketing
Multiple tiers of tickets, with custom ticket design, price, and multiple add-on services, are featured in TicketBud.
Who It’s Best for
TicketBud is best for small, medium, and non-profit organizations. This platform is very simple and charges are low, so any type of registration, ticketing, and check-in is possible. School programs, camps, workshops, and webinars use TicketBud mostly.
What to Consider
- Limitations on advanced customization features.
- The analytics feature is quite simple, which frustrates those who seek in-depth analysis.
11. JotForm
JotForm is an online form builder tool that offers a wide variety of registration features, including custom form building with unlimited templates, addition of widgets such as signature, animation sidebars, etc, which makes the form interactive.
Highlighted Features
Mobile compatible forms
Every JotForm registration form is fully mobile-supported. So registrants don’t need to pinch and zoom the form relentlessly. Besides the mobile payment system, QR code scanning is also possible here.
Variation in form fields and widgets
Apart from a huge variety of templates, JotForm has two types of forms: classic and card type. The card-type form is interactive and appears as a quiz, attracting the attendee’s focus more.
You can add as many fields as possible to the registration form. This platform offers 80+ 3rd party app integrations, including Mailchimp and PayPal.
User-friendly interface
The user-friendly interface helps beginners just drag and drop widgets into the form. The adding field buttons are clearly indicated; no hassle process is needed. So JotForm is very popular for simple registration, event check-in, and onsite ticketing processes.
Who It’s Best for
JotForm is best for non-profit, academic events, university programs, conferences, workshops, training seminars, and medium to large-scale event surveys.
What to Consider
- There is no autosave option. If you leave the form, everything has to start from the beginning.
- Email automation is not efficient for large-scale events.
12. Hubspot Form Builder
Hubspot form builder is great at creating CRM connected forms, with a moderate customization facility. This drag-and-drop form builder is great at sending automated emails and retrieving leads. It’s the best solution for organizers wanting a polished form with analytics features.
Highlighted Features
Automated follow-up emails
Hubspot sends automated follow-up emails regarding registration confirmation, payment processing, and feedback to all attendees. So, organizers don’t need other email marketing integrations.
Drag-and-drop form
The drag-and-drop form builder is very intuitive and easy to use without prior knowledge of coding. Anyone can create polished event pages and forms with this feature.
Smart shortening
HubSpot automatically fills the public information segment in the registration form. The name, address, email, and contact number are auto-saved from the attendees’ browser history, reducing the time and frustration.
Who It’s Best for
Medium to large-scale organizers, who prefer lead generation from event registration, are ideal users of the HubSpot form builder because the form submission is directly related to the CRM system, so events that want an all-in-one system are suitable for this platform.
What to Consider
- Expensive for small-budget events.
- The free plan lacks an in-depth customization feature.
What Makes an Event Registration Platform Actually Great
There are numerous event registration platforms available nowadays. However, to make a great platform, the software needs the following features:
Seamless User Experience
An event registration platform must be created to perform smoothly without lagging and complications. For a seamless user experience, there must be QR code scanning, digital check-in with a badge, and an on-site badge printing facility.
Flexible Ticketing & Payment Options
Registrants should be able to switch between the ticket tiers. General admission to the VIP upgrade process is made simple with one click. Most of the attendees don’t like the hassle of upgrading.
Customization & Branding Control
Branding control gives organizers a sense of authority. They should be able to remove software logos and ads, replacing them with their own logo and brand identity. Customization features add professionalism to the event.
Integrations with Other Tools
The best event management platform allows CRM integration, which offers in-depth data analytics, a real-time dashboard, and attendee tracking. The software must perform smoothly with the integrated CRM.
Support for Different Event Formats
Depending on what your event type is, the registration management platform must take it into account. For example, if your event is a hybrid workshop type, then a proper registration path for in-person and virtual attendees must be given.
There should be separate condition logic for in-person regarding meal selection. 74% of attendees prefer events that have both in-person and virtual options. So why not incorporate both types into the registration form?
Data & Analytics
A good stack of information helps organizers make informed decisions for future events. So, a good event registration platform will allow organizers to track attendee information, demographic data, and personal preference data.
Mobile App for Organizers and Attendees
Did you know 50% of event planners believe mobile apps increase attendee engagement in a significant way? This is why most of the updated event registration software has its own mobile apps. This increases efficiency, as most people are on their phones nowadays. Payment can be easily made through a mobile app, and ticket purchasing and check-in are made easier with this.
How to Get the Most Out of Your Event Registration Platform
Choosing the event registration platform will not dictate the ultimate success of your event. You have to make the most out of the features they are offering. Here is how:
Customize Your Registration Form
As the maximum of the event registration platform offers customization features, build the form and event page carefully. Incorporate conditional logic to improve the attendee experience. In this way, the fields are kept short, and unnecessary fields will not show up in front of registrants. Besides, include branding by the custom color palette and font choice.
Best Utilize Integration Tools
63% of event organizers view attendee engagement as a crucial tool for marketing strategy (Source: Dreamcast). Then why not use it? Utilize the automated email confirmation, invoice mail, and payment link processing that is available in your integrated CRM system.
Test Your Setup Before Launch
Well, it is common sense to test the whole setup prior to the launch day. Otherwise, your inbox and email will be flooded with all the questions from frustrated attendees. This creates a bad reputation for your event. Check the whole registration process, including the payment processing link and calendar integration.
Use On-site Tools If You’re In-Person
If the event is occurring in person, then use QR scanning for an easy check-in process, reducing wait time and avoiding long queues. If the event is larger, then on-site badge printing or a fancier no-contact badge can be used.
Collect Feedback Post-Event
Send post-event feedback emails to every attendee, and use questions, polls, and checkboxes to gain more insights. For example, ask questions regarding the event registration, whether it was easy or complex, then queries related to the main event and check-in process.
Track and Analyze the Data
Utilize the real-time dashboard, track attendee data, monitor drop-off during the registration process, and then analyze which step is creating complexity. Besides, analyze attendee engagement metrics, which ticket tiers are sold more, and which add-ons people are buying.
In Closing
The all-in-one event registration platform depends mostly on the organizers’ needs. Eventbrite is the top-tier platform in terms of customization, multiple ticket tiers, and pricing. But it doesn’t offer full branding control, which RegFox does. For small-budget events or only one event, TicketBud is great at creating good registration forms.
Frequently Asked Questions
What is the best event registration platform?
The best event registration platform depends on your budget and the features you need. For the virtual event Eventbrite, RegFox works well. For hybrid events, Bizzabo is a good option. Large enterprise-level events choose Whova or Cvent.
What reporting metrics are important for event registration?
Tracking attendee drop-off rates, attendee demographic data, and session attendance are important reporting metrics.
What is the best platform to promote an event?
Eventbrite is a great platform for promoting concerts and workshops. Bizzabo and Whova are helpful for promoting expo, corporate, or enterprise-level events, mostly B2B events. You can also use Facebook events for promoting local events.
What is the best event registration platform for a non-profit?
OneCause, Zeffy, and Givebutter are some of the best event registration platforms for fundraising, gala nights, and other charity and non-profit events.
